GDPR: Implementation of the Regulation In Your Organisation

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Digiryte February 19, 2020 10:26 3 min read 428 views so far!

If you're an organisation or a business that communicates with an EU resident, then your organisation comes supporting the purview of the General Data Protection Regulation. The regulation, which was chosen in 2016 and came into force in 2018, is intended to give unique protection to consumers over their data.

There are severe consequences for organisations that refrain from complying with the GDPR, with fines up to several million pounds, which is high. If you're still hesitant about how to continue with the implementation of the regulation in your organisation, here's a brief GDPR requirements checklist to help you get started.

Analyse the data you already have for compliance

If you've already built up a catalogue of consumer data, it's time to properly examine it and try to understand how you came to maintain it, why you have it, and what you use it. If you share the data with another company, under what terms it shares, and is the consumer aware of it?

It's a regulation that has a considerable impact on the future stability of your company, so you must go through every single, consumer-related information in your system and make sure it complies with the GDPR.

Update your privacy policy and notify the customer about it

Following the GDPR requirements, your privacy policy should reflect your reason for collecting the data, tell how long it remains under your possession, explain where and how data is collected, include the rights of the consumer along with statements regarding complaints and consent about their data.

Most of your customers may be unaware of the GDPR and how it affects them. In addition to notifying them about your updated privacy policy, include a brief explanation in your email about what rights and privileges the new regulation gives them along with how your company has adapted and plans to implement it.

Appoint a DPO (Data Protection Officer)

One of the regulatory mandates for businesses that process consumer data is the appointment of a data protection officer for implementation and compliance with the GDPR.

As this is a unique role, the position fills at the earliest opportunity and ensures the necessary training commences immediately. The responsibilities include monitoring compliance protocols, maintaining catalogues of customer data that adhere to GDPR requirements, as well as enact data protection assessments in conjunction with various departments and regulatory officers.

Upgrade your security measures and prepare for a long term commitment

Data protection is an evolving challenge, and your organisation should be ready to thwart any attempts to breach your security at all times. Customer data should be encrypted and secured at all times using pseudonymisation wherever possible. You should also be ready to provide a complete file of personal data to a customer should they request it.

In case of a security breach, you must report the incident to a national supervisory authority within 72 hours if user privacy has been compromised and immediately notify the affected customers.

Conclusion

One can never afford to gratify when it comes to high-level security and especially not when it comes to online data security. Any compromise of customer data could potentially cost your company millions in damages and irrecoverable loss of public faith and reliability.

GDPR implementation is only the beginning of a long-term commitment to data security. Constant reevaluation and assessment ensure that security measures remain updated, and consumer privacy remains protected.

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Business